VHVendra Holdings

Automation

Stop paying people to retype things.

Your team enters the same job into a quote, a spreadsheet and an invoice. Site updates live in someone's phone. We connect the tools you already have, put updates where your team already talks, and turn paper into data on the day it arrives.

Book a workflow reviewSee Job Tracking
First workflow live
2 to 6 wks
New apps for field staff
None
Where updates come from
WhatsApp
Workflows, documented and handed over
Yours

Where it breaks

The work is fine. The admin around it is not.

  • 01

    The same data, three times

    Quote in one system, job in a spreadsheet, invoice in another. For a 20-person firm that is ten to fifteen hours a week of typing, and every retype is a chance to get a number wrong.

  • 02

    Updates live in someone's phone

    Site photos and status sit in individual WhatsApp threads. The office finds out a job is done when the customer calls to ask for the invoice.

  • 03

    Paper that has to become data

    Delivery orders, supplier invoices, timesheets, handwritten dockets. Someone keys them in days later, and nobody measures how often they are keyed in wrong.

  • 04

    Nobody knows the real status

    Answering where a job is takes three calls. Across a week, that is a day of a manager's time spent finding out things the business already knows.

  • 05

    Software that was never adopted

    You have probably bought a system before. The team used it for a month and went back to WhatsApp. That is not a discipline problem. The software asked them to change how they work, and they had work to do.

  • 06

    Reporting is a monthly panic

    Numbers assembled by hand, late, and trusted by no one. When the data is already structured, the month-end report is a filter, not a project.

What we build

Four things, built around how your team already works.

Workflow automation

We connect the tools you already pay for so information is entered once and moves on its own. A signed quote creates the job. A closed job drafts the invoice. Approvals go to the right person by value.

  • Quote to job to invoice, entered once
  • Approvals routed by value and role
  • Scheduled syncs between existing systems

Telegram and WhatsApp bots

Updates captured in the chat app your team already opens fifty times a day. No app to install, no login to forget. The bot asks short structured questions, attaches the photo to the job, and the office sees it live.

  • Job updates and photos straight from site
  • Structured prompts, not free text
  • Office sees it live, no chasing
Read more

Document AI

Supplier invoices, delivery orders, timesheets and handwritten dockets read into structured data on arrival. Anything the model is not sure about is flagged for a person. Nothing is guessed.

  • Supplier invoices and delivery orders
  • Handwritten dockets and timesheets
  • Exceptions flagged, never guessed

Integrations and reporting

Xero, QuickBooks, Talenox, Google Drive, Microsoft 365, and most systems with an API. One dashboard for job status, and exports that match the reports you already produce.

  • Accounting and payroll connections
  • One dashboard for job status
  • Exports in the format you already use

How we work

Watch first. Build second.

  1. 01

    Sit with the team

    Half a day watching how work actually flows, not how the org chart says it does. This is where the real automation targets show up, and it beats any requirements document.

    Week 1
  2. 02

    Map and prioritise

    A written map of where the hours go, each candidate scored by time saved against effort to build. You keep the map whether or not we build anything.

    Weeks 1 to 2
  3. 03

    Build the first one

    One workflow, live and in daily use, before anything else is scoped. In use is the acceptance test, not delivered.

    Weeks 2 to 6
  4. 04

    Hand over

    Documentation, training, and the parts you can change yourself. Support is month to month. No lock-in means you can leave with everything still working.

    Ongoing

Engagement

What this looks like in practice.

RenovationA 30-person renovation contractor, Singapore

Quotes were built in Excel, jobs were tracked on a whiteboard, and invoices were raised in Xero by hand at month end. We connected quoting to job creation, put site updates on a WhatsApp bot, and had supplier invoices read automatically on arrival. The first workflow was live in 19 days; the other two followed inside the quarter.

“The foremen did not notice anything had changed, which was the point. The office noticed immediately.”

Director
16 → 3 hrs
Weekly admin, office of two
23 → 4 days
Job complete to invoice sent
19 days
First workflow live

Client named on request. Figures measured over the first 90 days.

Related

Job TrackingOur own product. Jobs, sites and status, updated from WhatsApp.ConstructionVariations, subbies, site dockets and retention.Interior DesignStudio projects, procurement and client sign-off.

Start with one workflow.

A week of observation and a written map of where your hours go. Fixed price. You keep the map either way.

Book a workflow review